Landscaping quote examples

Follow up a landscaping quote with a useful question

A landscape total can hide several different decisions: hardscape, planting, access, excavation, disposal, irrigation, materials, staging, and timing. Help the customer identify the unresolved part instead of sending another generic nudge.

First SMS: confirm the quote arrived

Hi [First name], just checking quote [number] for the landscaping work reached you okay. If any part of the scope, materials, planting, access, or timing needs explaining, reply here and I will help. Thanks, [Your name] from [Business]

Do not repeat the whole design or price in an SMS. The first job is to confirm delivery and open a clear route for questions.

Email: ask which part needs a decision

Subject: Question about landscaping quote [number] Hi [First name], I am following up on the quote for [project]. Is the open question mainly the hardscape and layout, plant selection, irrigation, site access and excavation, staging, or the total budget? If you tell me which part, I can clarify what is included and whether a properly documented alternative is practical. Our current availability is [truthful availability], subject to confirmation when you decide. Thanks, [Your name] [Business]

When the customer is comparing landscaping quotes

That makes sense. When comparing the landscaping quotes, check that the measured areas, excavation and spoil removal, base preparation, material grades, plant species and sizes, irrigation, edging, access assumptions, exclusions, and aftercare are like for like. I am happy to clarify what is written in ours without criticising another provider.

Only mention work actually included in the written quote. A lower total may reflect a different area, plant size, material, preparation depth, disposal allowance, or scope; it may also simply be another provider’s price. Ask for the specific point instead of guessing.

When the total is outside the budget

Thanks for being direct. If the total is outside the current budget, I can check whether staging the work or changing a clearly identified part of the scope is practical. I will set out what changes—including any effect on materials, planting, preparation, irrigation, timing, or warranty—rather than quietly removing items.

Do not reduce preparation, drainage, structural work, safe access, or another necessary element without explaining the consequence and confirming that the revised option remains appropriate. Some work should not be cut.

Before you mention a start date

Check current labour, material and plant availability, access requirements, approvals, utility information, and any genuine weather dependency. Describe availability as current and subject to confirmation unless the customer already has a written reservation. Do not invent another booking or pretend a date is held.

Final closeout

Hi [First name], I have not heard back about landscaping quote [number], so I will close it for now rather than keep following up. If the project restarts later, reply and I can confirm the current scope, material and plant availability, pricing, and timing. Thanks, [Your name]

Landscaping quote facts to check before any follow-up

quote number, issue date, written validity, and current status;
measured areas and the boundary of the quoted work;
demolition, excavation, spoil removal, access, and protection assumptions;
base preparation, drainage, edging, hardscape materials, and finishes;
plant species, quantities, supplied sizes, soil preparation, mulch, and establishment care;
irrigation, electrical, plumbing, permits, engineering, or other work included or excluded;
stages, dependencies, current availability, and weather limits; and
any reply, decline, revision, acceptance, or stop-contact request already received.

Turn the real quote into calm drafts.

Use the free browser-private generator for a four-message sequence, or get three final closeout tones and a 60-second pre-send check in the A$1 Final Follow-up Card.

Generate the free sequence Get the A$1 final card